How to Use Rocketbook Beacons to Automate Your Workflow: A Step-by-Step Guide

If you've ever wished your handwritten notes could automatically sort themselves into the right folders or send to the correct cloud destination, Rocketbook Beacons are the answer. These small, reusable icons stick to Rocketbook pages and act like smart tags, telling the Rocketbook app exactly where to send each page when you scan. No more manual renaming or dragging files—just scan and go.

In this guide, I'll walk you through how to set up Rocketbook Beacons, assign them to different destinations, and use them alongside other Rocketbook accessories to create a truly automated workflow. Whether you're a busy professional, a student juggling multiple subjects, or a project manager tracking tasks, Beacons can save you time and reduce friction in your digital note-taking routine.

What Are Rocketbook Beacons and How Do They Work?

Rocketbook Beacons are small, adhesive-backed icons that you place on the bottom of your Rocketbook pages. Each Beacon has a unique symbol—like a star, circle, or triangle—that the Rocketbook app recognizes when you scan a page. When you assign a destination to a Beacon in the app (such as a specific folder in Google Drive, a Slack channel, or an email recipient), every page you scan with that Beacon will automatically be sent to that destination.

This system eliminates the need to manually select a destination each time you scan. You can set up multiple Beacons for different workflows: one for meeting notes, one for to-do lists, one for journal entries, and so on. The Beacons are reusable—just peel them off and stick them on another page when you need to change the destination. They work with any Rocketbook notebook, including the Multi Subject Notebook - Next Gen and the Rocketbook Flip - Final Few.

• Tip: Use a different Beacon for each major project or recurring meeting to keep your digital files organized without extra effort.

Step 1: Set Up Your Rocketbook App and Smart Titles

Before you can use Beacons, you need to configure the Rocketbook app on your smartphone. Download the app and create an account, then link your cloud services (Google Drive, Dropbox, Evernote, OneNote, etc.). Next, set up Smart Titles—these are custom naming rules that the app uses to automatically name your scanned files. For example, you can create a Smart Title that names files based on the date and a keyword you write in a specific area of the page.

To set up a Smart Title, go to the app's settings and select 'Smart Titles.' You can define a pattern like 'Meeting Notes - {date}' or 'To-Do - {date}'. The app will read a handwritten keyword you place inside a designated box on the page and use it to generate the file name. This works hand-in-hand with Beacons: the Beacon determines the destination, and the Smart Title determines the file name.

• Tip: Keep your Smart Title keywords short and consistent—like 'Meeting' or 'Task'—for reliable recognition.

Step 2: Assign Destinations to Your Beacons

Open the Rocketbook app and navigate to the 'Beacons' section. Here you'll see a list of Beacon symbols. Tap on a symbol, then choose the cloud destination and folder where you want pages with that Beacon to be sent. You can also specify a Smart Title to apply to all pages scanned with that Beacon. For example, assign the star Beacon to send to a 'Work Meetings' folder in Google Drive with the Smart Title 'Meeting Notes - {date}'.

You can assign up to seven Beacons (the app supports seven symbols). If you have more workflows, consider using multiple notebooks with different Beacon sets. The Beacons are thin and flexible, so they don't add bulk to your notebook. I recommend sticking them near the bottom edge of the page, away from the writing area, so they don't interfere with your notes.

• Tip: Use a permanent marker to label the back of each Beacon with its destination so you don't forget which is which.

Step 3: Write, Scan, and Automate

Now that your Beacons are assigned, simply write your notes as usual on any Rocketbook page. When you're ready to digitize, open the Rocketbook app and scan the page. The app will detect the Beacon symbol and automatically route the scan to the pre-assigned destination. The Smart Title will also be applied, so your file is named and saved without any manual input.

For best results, use a Frixion Pen Clicker Pen (Single) or Frixion Fineliner Markers (4 Pack) to write on your Rocketbook pages. These pens write smoothly and erase cleanly with a damp cloth. After scanning, wipe the page clean with a Microfiber Towel, and it's ready to reuse. The entire process—from writing to scanning to erasing—takes just a few seconds per page.

• Tip: If you scan a page without a Beacon, the app will still ask you to choose a destination manually. Keep a Beacon on your most-used page to avoid that extra step.

Advanced Workflow Ideas with Rocketbook Beacons

Once you're comfortable with the basics, you can create powerful workflows. For instance, use one Beacon for daily to-do lists that send to your task management app (like Todoist or Trello via email), another for meeting notes that go to a shared team drive, and a third for personal journal entries that go to a private folder. You can also combine Beacons with the Rocketbook Dividers to organize different sections of your notebook—each divider can have its own Beacon for automatic sorting.

Another idea: use Beacons to automate your project management. Assign a Beacon to each project phase (e.g., 'Planning', 'Execution', 'Review') and stick it on the relevant page spread. When you scan, the notes go directly into the corresponding project folder. This works especially well with the Multi Subject Notebook - Next Gen, which has multiple sections for different subjects or projects.

• Tip: Label the Beacons with small stickers or a fine-tip permanent marker to avoid confusion when switching between workflows.

Rocketbook Beacons are a simple but powerful tool for automating your note-taking workflow. By setting up Smart Titles and assigning destinations, you can digitize notes automatically and keep your digital files organized without lifting a finger. Pair them with a Frixion Pen and a Microfiber Towel for a seamless reusable notebook experience that saves time and paper. Start small with one or two Beacons, then expand as you discover new ways to streamline your daily tasks.